9 Things to Hone Your PDF Files for Better Productivity

PDF, also known as Portable Document Format, is by far the most reliable form of document used widely in the business arena and education landscape. 


Regardless of the format, device, size, and shape, PDF still works. No matter how many components you throw in a PDF, it still downloads effortlessly and displays each one of those components. Moreover, the highly compressible nature of PDFs makes them so easy to share over email, messengers, social media, and other platforms you might think of. 


The success of this document type shows the value of open-source software because PDF format does not belong to any proprietary and does not have copyright or patent issues. This also means that anyone can use, create, develop, and sell PDF software. 


It’s also the reason why we are able to open and view PDF files on any device without any discrepancy. Wonderful, right?


However, even the simplest of applications can be tricky to work with sometimes. Multiple PDF readers and editors exist out there, each with a different level of user-friendliness. Programs like Microsoft Word now also support lightweight PDFs, which can now be edited and filled by the users. 


PDFs are very commonly used to share confidential information, study notes, official documents, and whatnot. But, sometimes, it becomes difficult to read, edit or export these files.


We have curated a list of a few strategies that you can keep in mind in order to better use the format. 


Convert PDF into a PPT

Sometimes you need to convert file formats such as pdf to powerpoint to present something to your colleagues, or Adobe Acrobat allows you to convert a PDF into PPT without ruining the formatting and placement of components. 


What you have to do is open the PDF in Adobe Acrobat, click on Export PDF, Choose Microsoft PowerPoint as your desired format and finally click Export. Save the new file, and you have a PPT in place of a PDF now.


Convert a Document into a PDF

This is very basic, just drag and drop the file you need to convert to PDF onto the Acrobat Standard or Pro application icon. Alternatively, right-click on the document and choose Convert to PDF and select from a range of formatting options.


Add Signatures or Text

Adobe Acrobat lets you add fields and text boxes onto the PDF by anyone who gets access. Each page can have different criteria like date, text, number, Multiple Choice Options, etc. This allows for extreme flexibility and eases for the users.


Add Edits in a PDF

If you have created a PDF document on Adobe Acrobat from scratch, you can add other users to add annotations, comments, edits, or suggestions. Just select the text you would like to have feedback on and right-click for options. You can select from options like Add Note to Replace Text, Add or Create Link, and Add Bookmark. 


Combine Files to Create a Single PDF

There are situations where you have to send a set of your documents to a single recipient, such as legal documents or any important official papers. In those cases, it is best to combine different PDFs into one to avoid chaos and confusion. In Adobe Acrobat, go to File, click Create, and select Combine Files into a Single PDF to save yourself hours of editing and a whole lot of confusion. 


Search through the PDF

Adobe’s free-of-cost Reader application includes impressive features that allow you to search anything across the whole document. Click on Edit, select Advanced Search, and click on Open Full Reader Search. You can then sort by text, lines, or paragraphs. 


Open a PDF in Full-Screen Mode

If you’re an avid reader, you know the importance of reading a PDF in full-screen mode, without any distractions. Sometimes also called the kiosk mode, this allows you to view the PDF like a PPT. You can even toggle between pages using the arrow key or mouse. 


Put Images in a PDF

Working with graphics in Adobe Acrobat is much simpler as opposed to any other application. Simply open Tools, select Content Editing, click Edit Text & Image, or Add Image. Select the image that you wish to add, and it’s done.


Convert Individual Pages into Files

Adobe Acrobat lets you save individual pages as documents from a large PDF to simplify and ease the user experience. Click on Tools, select Pages, tap on Extract and select from an array of options. 

The Conclusion

PDFs are the lifeblood of today’s world of documents. They go beyond just sharing, reading, accessing, creating, and exporting files. PDFs are a smooth experience in themselves and are worth learning about. If you’re looking to boost efficiency in PDFs, applications like Adobe Acrobat are a good start.

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